Rules of Procedure
Mexican Section of SIAM
These Rules of Procedure (hereinafter called "Rules") apply to the SIAM Section called "The Mexican Section of SIAM (MEX-SIAM)".
The Section to which these Rules apply is formed under the aegis of the Society for Industrial and Applied Mathematics, and shall operate within the Bylaws of the parent organization. The Section shall not affiliate with any other organization without first obtaining the written approval of SIAM. No provisions of these ruIes shall be construed so as to contradict the Bylaws of SIAM.
Section 1. Any person engaged or interested in mathematics and its applications shall be eligible for membership in MEX-SIAM and to participate in its activities. All members of SIAM who reside in Mexico shall automatically be members of the Section.
Section 2. There are two grades of membership: resident member and nonresident member. Nonresident members are those who do not reside in Mexico.
Section 3. Nonresident members will not be eligible to hold office in the Section.
Section 1. The Section shall have a President, a Vice-President, a Secretary, and a Treasurer. The Secretary and Treasurer will usually be combined into a single office. Officers shall be regular members in good standing with SIAM.
Section 2. The President shall preside at the meetings of the Section and the Section Executive Committee (see Article VI below). In the absence of the President, the VicePresident shall assume the duties of the President. In the absence of the latter, the Secretary shall assume said duties.
Section 3. The Secretary shall keep a record of the affairs of the Section, handle correspondence, and submit an annual report of Section activities to the Secretary of SIAM, which report shall be suitable for publication in the SIAM NEWS or its equivalent.
Section 4. The Treasurer shall receive and take custody of Section funds, and shall submit an annual Treasurer's Report and other financial reports, as requested, to the Treasurer of SIAM. The Annual Treasurer's Report shall be prepared as of December 31 and shall be transmitted to the Treasurer of SIAM by no later than January 15.
Section 5. All officers will be elected for a 2-year term, but may be re-elected.
Section 1. The Section will be managed by an Executive Committee consisting of the incumbent officers, the most recent retired President and the President-elect. The President shall be the Chairman of the Executive Committee. The Executive
Committee shall plan end carry out the activities of the Section.
Section 2. The Chairman will be empowered to exercise the option of appointing a member to fill a vacancy for the unexpired term.
Section 1. The Section shall have two committees: Planning Committee and Publicity Committee. The Planning Committee will plan the Section activities. The responsibilities of the Publicity Committee include publicity and membership.
Section 1. There shall be at least one technical meeting per year.
Section 1. Section election shall be by e-mail or direct vote at the annual meeting.
Section 2. Nominations for officers should be made to the Secretary three months before the annual meeting every odd year. A seconder is required for each nomination.
ANNUAL BUSINESS MEETING
Section 1. The Executive Committee shall conduct a business meeting once per year usually during the month of December. Other business may be conducted through the Internet.
Section 1. The Section will not levy dues.
Section 2. The Section shall deposit all unused funds to which it has legal title in excess of $200 in an insured savings account, unless current operating commitments are in excess of that amount or unless the Section Treasurer obtains a written authorization from the SIAM Treasurer.
Section 3. The Treasurer shall maintain books of account that show income and expense items for all activities and balances for all accounts of the Section
Section 4. Requests for funds in support of Section activities shall be made in writing to the Treasurer of SIAM who will forward it to the SIAM Committee on Section/Chapter Funds. Only one such request for loan or grant may be made during any fiscal year.
Other requests for funds shall be substantiated by a proposed budget for expenditures and a current financial statement of accumulated revenue and expenditure.
Section 5. No officer or member of the Section may apply for a grant to support Section activities or enter into any contract to support such activities or provide services, or have authority to contract debts for, pledge the credit of, or in any way bind SIAM, except to the extent that Section funds exist.
Section 1. These Rules may be altered or amended with the approval of the Board of Trustees of SIAM. Submission to the Board of proposed alterations or amendments shall be made only after approval by majority vote of members of the Section present (or represented by proxy) at a scheduled meeting.
TERMINA TION OF THE SECTION
Section 1. The Section may be terminated by the unanimous vote of the members of the Section present (or represented by proxy) at a scheduled meeting, provided that notice of the proposed termination and the meeting at which it is to be considered has been given to all Section members at least 30 days in advance and to the Board at least 90 days in advance.
Section 2. The Section may be terminated by the Board if there has been no Section activity for one year.
Section 3. In the event the Section terminates, the funds to which it has legal title shall revert to the account of SIAM.